Social responsibility and sustainability are deeply rooted in our values. We believe this to be essential when building and developing trusting relationships with our suppliers.
Guidelines
Invoicing requirements
To allow us to pay our suppliers on time, invoices must contain a number of details so they can pass directly through the invoice process. Below, you’ll find our invoicing requirements. Start by searching for the country, then for the Grundfos company, and find the relevant requirements.
Packaging prices
All packaging and labelling provided by the Supplier must meet the standards and regulations applicable at the date of Suppliers’ shipment of the Goods. Download the latest prices for Grundfos pallets, collars, and bearers.
Electronic Data Interchange (SAP R3)
Below you can download our EDI Guidelines, EDIFACT Standards 92.1 and D96.A – regarding order, order confirmation, invoice – for SAP R3.
Order D96A
Inventory Report D96A
Order response D96A
Inventory Report for Grundfos Forecast D96A
Invoice message D96A
If you have any questions please contact Group Purchase: grouppurchase@grundfos.com
Marking and packaging of goods
In-process and finished goods must be appropriately packed to protect against damage. All packaging and labelling provided by the supplier must meet applicable standards and regulations.
All pallets, collars and bearers used by suppliers for delivering goods to Grundfos must be in compliance with the following standards:
Wooden packaging – Quality and requirements:
Packaging – Transport levels – Definition of transport levels:
Instructions for suppliers to the Grundfos Group:
Find out below how to correctly pack and label items to the Grundfos Group.
Compliance
Responsible and sustainable
In line with our values and Sustainability Strategy, we’re committed to reducing our chemical footprint and creating products and solutions that help our customers and the surrounding world conserve natural resources and reduce climate impact.
To help our suppliers, contractors and other relevant stakeholders worldwide comply with this, we’ve devised the Grundfos Focus List, which bans or restricts the use of certain chemical substances in our products, production processes and at our facilities.
We therefore require our suppliers to only deliver products which comply with the Grundfos Focus List. Please be aware that the list includes both banned substances and restrictions in use for other substances, as well as the maximum accepted concentration limit. Please consult the listed directives/regulation for additional details.
Recent updates of the Grundfos Focus List
Version 22.0
- REACH SVHC list updated as of ECHA's latest release on SVHCs on January 21, 2025
- New substances added to the following lists: EU RoHS; China RoHS; IMO/EU SRR; Packaging; Batteries; PROP65; POPs REACH Annex XIV; REACH Annex XVII; REACH SVHC; PFAS; TSCA
Version 21.0
- New substances added to the following lists: Batteries, POPs, REACH SVHC, TSCA
- REACH SVHC list updated as of ECHA's latest release on SVHCs on June 27, 2024
- Batteries list updated as of EU Regulation 2023/1542 comes into force by August 18,2024 and regulating lead compounds
In case of questions
For questions related to the Focus list, please use focus-list@grundfos.com.
The valid Focus list is at all times available at www.grundfos.com/focus-list. However, users of the list are responsible for taking legal updates of the listed regulations into account.
All information from suppliers must be directed to the Grundfos Purchase department buying your products or substances.
Compliance with global chemical regulations
The Grundfos Focus list includes the following directives/regulations/conventions:
- REACH Regulation (1907/2006/EC)
- Candidate List of SVHC
- REACH Annex XIV – Authorization list
- REACH Annex XVII – Restriction List
- RoHS Directives (2011/65/EU and 2015/863/EU)
- International Maritime Organization; IMO (Resolution MEPC.269(68)) / Hong Kong Convention / Regulation (EU) No 1257/2013 on ship recycling
- China RoHS (MIIT Order 32)
- Ozone Depleting Substances Regulation; ODS Regulation (EU) 2024/590
- Fluorinated Greenhouse Gasses Regulation; GHG Regulation (EU) 2024/573
- Batteries Directives (EU regulation 2023/1542 and 493/2012/EC)
- Packaging and Packaging Waste Directives (94/62/EC and 2004/12/EC)
- Persistent Organic Pollutants Regulation; POPs ((EU) 2019/1021 and (EU) 2023/1608))
- California Proposition 65; PROP65 (Safe Drinking Water and Toxic Enforcement Act of 1986)
- TSCA, (Toxic Substance Control Act of 1976, Section 6 & Section 8(a)(7))
- PFAS – Upcoming registration obligation and ban in US and proposed ban in EU
In situations where local legislation is stricter than European chemical legislation, these demands will overrule the Focus List requirements.
Conflict minerals
On August 22, 2012 the US Securities and Exchange Commission (SEC) approved the final rules concerning Conflict Minerals. Grundfos is not directly affected by the legislation; however, we support human rights and wish to contribute to transparency in the supply chain.
Conflict Minerals handling approach
- Requirements for ethical sourcing in Grundfos Supplier Code of Conduct
- Identification of relevant products and suppliers
- Information gathering by using the RMI-CMRT Reporting Template
Currently Grundfos has no knowledge that we use Conflict Minerals. However, we are assessing and implementing steps to determine the use, source and origin of the minerals tin, tantalum, tungsten and gold in our supply chain. Due to the nature of our supply chain, this process will be carried out continuously.
Our approach to responsible minerals sourcing is outlined in this statement
Questions and enquiries regarding conflict minerals can be sent to conflictminerals@grundfos.com.
Declaration of China RoHS and PROP65 substances
Should a product contain a China RoHS or PROP65 substance above the given limit, this substance must be declared. If a China RoHS or PROP65 substance is present and has been declared, the product will still be in compliance with the said regulation and Grundfos will use the information for marking purposes.
Compliance Data Exchange (CDX) - supplier communication platform
Grundfos uses CDX (Compliance Data Exchange) as our supplier communication platform for product chemical compliance.
Find guides available for download
CDX offers a smarter way to secure chemical compliance in our products as it streamlines the process of confirming compliance status. For more on how to use it, take a look at our guides below.
Sustainable business
Just as we stipulate standards of ethical practice for ourselves in a formal Code of Conduct, our Supplier Code of Conduct establishes related requirements for all our suppliers. We expect them to share our approach to ethics, human rights and protecting the environment, from working hours and anti-bribery to responsible sourcing and conflict minerals. We believe this is essential in building and developing trusting relationships with our suppliers.
Supplier Code of Conduct
The Supplier Code of Conduct is included in the Group Framework Agreement, and therefore all suppliers of direct materials to Grundfos must comply with the expectations and requirements of the code.
Compliance with the Supplier Code of Conduct is a requirement for developing relations between Grundfos and our suppliers, and therefore it is also a foundation for reaching more ambitious goals together.
We wish to influence our suppliers to contribute to responsible and sustainable development and to demonstrate responsible sub-supplier management, like we do ourselves. We therefore expect our suppliers to actively take responsibility for not only their own actions and activities, but also for their suppliers. Therefore, the Supplier Code of Conduct applies to all Grundfos suppliers. The suppliers are also responsible for ensuring that their sub-suppliers comply with this code.
The Supplier Code of Conduct is available in:
Sustainable Purchasing Policy
In an era where sustainability is no longer just a buzzword but a crucial pillar of corporate responsibility, Grundfos stands out as a beacon of commitment to environmental stewardship and social accountability.
At Grundfos, sustainability isn't just a checkbox; it's ingrained in every aspect of our operations, including our procurement practices.
In a world where supply chains can often be intricate and encompass various fair business considerations, Grundfos sets a new standard with its Sustainable Purchasing Policy. This policy isn't merely about ticking boxes or meeting regulatory requirements; it represents a holistic approach to procurement that prioritizes Environmental, Social and Governance (ESG) principles.
Delve into Grundfos' Sustainable Purchasing Policy and explore how we’re shaping the future of procurement through sustainability.
Supplier audits and assessments
We conduct regular on-site and off-site supplier audits according to our Supplier Code of Conduct. In addition to the internal audits conducted by our Compliance Team, we partner with select third party companies to widen the scope of suppliers to be assessed, verify compliance and monitor the CSR performance of our suppliers.
In case of any non-compliance, we request corrective action in order to mitigate risk and drive improvement in our supplier base. As we consider sustainability a key factor in our business decisions, we use these audit results as one of the key performance indicators in our procurement processes and daily operation when working with suppliers.
Toolbox
ATEX - Atmosphère Explosibles – coordination
ATEX standards ensure safe operation in explosive atmospheres by preventing ignition of flammable substances. Acceptable protection techniques include flame proofness, dust tightness, hermetical sealing, purging/pressurization, and intrinsic safety. Grundfos explosion-proof pumps are primarily used for wastewater applications.
Vendor requirements: Vendors must maintain quality documents for 10 years, ensure traceability with batch codes, mandate training for compliance, adhere to technical documentation, calibrate measuring equipment, and conduct compliance verification through audits or quality management certificates. The preferred method for compliance verification is the Declaration of Conformity (DoC).
ATEX Presentation for Vendors:
ATEX - Requirements for Ex Quality Management:
Grundfos ATEX D_o_C Template:
Classification of technical/drawing requirements
The purpose of the classification system is to indicate requirements of special importance. This chapter describes what classified requirements exist, why they are important, how to classify a requirement if needed. The classification system is applicable to purchased raw materials, components, and products as well as to Grundfos’ own processes, components, products, and systems.
Technical documents drawing Classification of requirements:
Capability study - Machines, tools and measuring equipment:
Bubbled drawing with coordinates:
Measuring System Qualification (MSQ) and Measuring System Documentation (MSD):
PPAP related documents, guidelines, forms
This chapter supports the approval process of new or revised BOM products from external suppliers, or parts produced from new or significantly revised production methods. BOM products are direct components which are to be built into Grundfos final products. Production Part Approval Process (PPAP) is often called as SPA (Suppliers’ Part Approval) in Grundfos circumstances, and the verification process itself is abbreviated as VPC (Verification of Product/Process Conformance).
Flowchart Guidelines:
Grundfos Control Plan Template with example:
Grundfos FMEA template with instruction:
Supplier Part Approval submission form SPA:
Grundfos 8D form, including guide
So-called because the eight steps are referred to as eight disciplines (8D), the 8D report arises from a structured approach to problem-solving in which a team is formed and commissioned to investigate the underlying causes of a manufacturing issue.
The goal of 8D nonconformity management is not simply to identify and correct a nonconformance but to eliminate the root causes that may lead to its recurrence. The 8D report provides a record of the problem, the root causes identified, and corrective and preventive actions taken to eliminate the circumstances of the issue.
Grundfos 8D form with guidance:
We truly believe that to serve our customers best, the right supplier is the key. We focus on having the right price-quality relationship and strive to develop sustainable and value-creating relationships. If you’d like to become a supplier, don’t hesitate to get in touch.
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